PREAMBLE

Participation in the tournament implies the full, irrevocable, and unreserved acceptance of these regulations by all Clubs, Team Leaders, Athletes, and Accompanying Persons. These conditions govern all reservations made through IberCup. The organisation reserves the right of admission and stay.

CHAPTER I – REGISTRATION AND FINANCIAL MANAGEMENT

CLAUSE 1 – CONFIRMATION AND INITIAL PAYMENTS

Compliance with financial deadlines is an essential and resolutive condition for the maintenance of the reservation and sporting participation.

1.1. First Payment (Slot Reservation): To guarantee a place, the first payment must be made within a maximum of 15 (fifteen) days after registration:


• 
"Non-Local" Teams (with accommodation): €4,000.00 (four thousand euros) per team.

• 
USA Teams: $4,000.00 (four thousand dollars) per team.

• 
Local Teams: 20% of the total registration fee.

• 
Note: This value is non-refundable in the event of withdrawal.


CLAUSE 2 – PAYMENT SCHEDULE (DEADLINES)

2.1. Second Payment: 50% of the total value must be settled up to 90 days before the tournament begins.


2.2. Final Payment: 100% of the total value must be settled, without exception, up to 60 days before the tournament begins.


2.3. Automatic Block: If the reservation balance remains outstanding after the 60-day deadline, IberCup reserves the right to cancel accommodation and participation without refunding any amounts paid.


CLAUSE 3 – NO FINANCING AND REACTIVATION

3.1. Absence of Advances: IberCup will not make any advance payments to providers (hotels) on behalf of the team.


3.2. Reactivation of Reservations: If a team with a cancelled reservation wishes to regularise its status, a new quote will be required. The team acknowledges that the new quote will be subject to market prices at that date, which are predictably higher than the initial ones.


CLAUSE 4 – PAYMENT METHODS AND FEE

4.1. Bank Transfer:

• 
Currency: Euros (€).

• 
Charges: All bank fees are the responsibility of the client ("OUR" instruction).

• 
Identification: It is mandatory to include the Reference and Team Name in the description.

• 
Restriction: International transfers are not accepted within 15 days of check-in.

4.2. Credit Card: A 5% administrative fee applies to the total value.


4.3. Exception (Brazilian Teams): Payments in Reals to the Brazil account: Debit (3%), Credit - single payment (4%), Instalment Credit (6%).


CLAUSE 5 – COMMUNICATION PROTOCOL AND FRAGMENTED PAYMENTS

5.1. Single Point of Contact: Teams must centralise payments through a single responsible person.


5.2. Penalty: Should a team opt for individual payments (per player/family) instead of a consolidated group payment, a 20% administrative fee will be automatically applied to each individual transaction.


CHAPTER II – CANCELLATION POLICY

CLAUSE 6 – WITHDRAWAL BY TEAM OR PARTICIPANT

Applies to group or individual cancellations. The effective date is the date written notice is received.

6.1. More than 90 days before: 100% refund possible (excluding the 1st reservation payment and unrecoverable costs).


6.2. Between 89 and 60 days before:50% penalty of the total value (accommodation, transport, fees).


6.3. Less than 60 days before: 100% penalty. No refund will be issued.


CLAUSE 7 – MEDICAL EXCEPTION (INDIVIDUAL CANCELLATION)

In the case of individual cancellation less than 60 days before the tournament for medical reasons (with a certificate):

• The refund will be limited to a fixed value of €100.00 (one hundred euros) per participant.

• The remaining amount is retained to cover logistical costs already incurred.


CLAUSE 8 – TOURNAMENT CANCELLATION (FORCE MAJEURE)

IberCup is not responsible for financial losses, flight costs, or extra accommodation in the event of cancellation due to force majeure (war, strikes, natural disasters).

CLAUSE 9 – SPECIFIC COVID-19/PANDEMIC POLICY

9.1. Cancellation at 60 days: Refund minus a 10% administrative fee.


9.2. Cancellation at 30 days: Refund minus a 20% administrative fee.


9.3. Cancellation < 30 days or during the event: No refund.


CHAPTER III – ACCOMMODATION AND CHECK-IN

CLAUSE 10 – CHECK-IN AND CHECK-OUT

10.1. Check-in: From 14:00. Early entry implies the payment of an extra night.


10.2. Check-out: Until 12:00. Delays imply the automatic charge of an extra night.


10.3. Access Condition: Check-in is only authorised after full payment of the balance and security deposits.


CLAUSE 11 – BUNGALOW RULES

11.1. Occupancy: Based on 4 or more people.


11.2. Beds: At least one double bed per unit. Two people must share the bed.


11.3. Dispersion: The team may be split across different areas of the park.


CLAUSE 12 – HOTEL AND HOSTEL RULES

12.1. Occupancy: Based on 3 or more people.


12.2. Comfort: In triple/quadruple rooms, fold-away beds or sofa beds may be used, which may not have the same quality as fixed beds.


12.3. Division: The team may be separated on different floors.


CLAUSE 13 – ACCOMMODATION FOR FAMILIES

13.1. Loss of Benefits: Families who do not book through IberCup forfeit access to the official package (local transport and special access to complexes).


13.2. Exclusions: The family hotel package does not include airport transfers or transport to matches.


CLAUSE 14 – ROOMING LIST

14.1. Deadline: Mandatory submission up to 30 days before.


14.2. Fine: Late submission implies a penalty of €10.00 per person.


14.3. Restriction: The list is only made available for completion after the total financial balance is settled.


CLAUSE 15 – TOURIST TAXES

Mandatory municipal tax charged on the final invoice (over 13 years old, max. 7 nights):

• 
Bungalows: €4.00 / person / night.

• 
Hotels: €2.00 / person / night.


CHAPTER IV – SECURITY DEPOSITS

CLAUSE 16 – ACCOMMODATION DEPOSIT

16.1. Amount:€500.00 per team.


16.2. Coverage: Damage to rooms, facilities, and transport.


16.3. Return: Within 5 days after departure (if no damage). If dependent on an external quote, up to 90 days.


CLAUSE 17 – LOGISTICS DEPOSIT

17.1. Amount: €150.00 per team (Max €1,000 per club).


CLAUSE 18 – SPECIFIC SCHOOL DEPOSIT (HIGH RISK)

18.1. Amount: €500.00 per team (Clubs with 4+ teams: €2,000).


18.2. Deadline: Payment up to 45 days before.


18.3. Total Loss: Damage to facilities, consumption of alcohol/tobacco, or poor behaviour results in total forfeiture.


CLAUSE 19 – LOCAL TEAM DEPOSIT

19.1. Amount: €150.00 per team.


19.2. Deadline: Up to 45 days before.


CHAPTER V – TRANSPORT AND TRAVEL LOGISTICS

CLAUSE 20 – AIRPORT TRANSFERS

20.1. Not Included: Service not included in the base package (unless Private Bus is contracted).


20.2. Deadline: Flight information must be provided 45 days before. Late submission cancels the service without refund.


20.3. Fragmented Groups: For groups with different flights and fewer than 20 people per flight, IberCup guarantees only one group transfer. Extra transfers incur additional costs.


CLAUSE 21 – PRIVATE BUSES

21.1. Management: The team coordinates itineraries directly with the bus company.


21.2. Legal Limits (Non-Negotiable): Maximum 11h driving/day and 150km/day. Mandatory 9h rest. Violation results in refusal of service.


CLAUSE 22 – PUBLIC TRANSPORT (IBERPASS)

22.1. Included:IberPass (Access only to trains on the Cascais-Lisbon line).


22.2. Excluded: "Buscas" and "Scotturb" buses (requires a "Viva Viagem" card paid for by the participant).


22.3. Play-offs: Dedicated transport provided only if the pitch is not covered by the public network.


CLAUSE 23 – FLIGHT PACKAGES

Base flight prices do not include airport taxes or fuel surcharges (approx. €200-€300/person).

CHAPTER VI – ACCREDITATION (ONLINE AND ON-SITE)

CLAUSE 24 – ONLINE ACCREDITATION

24.1. Deadline: Up to 30 days before the start.


24.2. Fines: Non-compliance implies a fine: €10.00/person (with accommodation) or €5.00/person (without accommodation).


CLAUSE 25 – VALIDATION AND VIRTUAL CARD

25.1. Golden Rule: Only players with validated documentation and a photo in the system will have the Virtual Card issued.


25.2. Impediment: Presenting a physical document at the pitch does not replace online accreditation. A player without a validated virtual card cannot play.


CLAUSE 26 – ON-SITE ACCREDITATION

26.1. Requirement: Only permitted if the online process is 100% complete.


26.2. Local Team Logistics: Mandatory collection 2 days before the tournament. Collection on the eve subjects the team to long queues without priority.


26.3. W.O. (Walkover): If the responsible person does not perform on-site accreditation, the team will not participate in the first match.


CLAUSE 27 – SUBSTITUTIONS AND LOSSES

27.1. Alterations: Prohibited on-site. The only exception is for a serious injury proven by a medical certificate.


27.2. Loss: Reissuing credentials or wristbands costs €5.00 per unit.


CLAUSE 28 – DOCUMENTS AND VISAS

28.1. Visas: Entirely the team's responsibility. Visa refusal does not grant a refund.


28.2. Valid Documents: Passport or National Identification Card (Government-issued and laminated).


CLAUSE 29 – FEDERATION AUTHORISATIONS

Foreign teams must send an Authorisation Letter from their Federation to info@ibercup.com.

CHAPTER VII – CONDUCT, DISCIPLINE, AND SECURITY

CLAUSE 30 – CONDUCT RULES (ZERO TOLERANCE)

30.1. Hierarchical Responsibility: Leaders are responsible and answerable for damages caused by their players.


30.2. Accommodation: Mandatory silence between 22:00 and 08:00.


30.3. Transport: Prohibited to travel without a t-shirt (bare chest).


CLAUSE 31 – STRICT REGIME IN SCHOOLS

31.1. Prohibitions: Consumption of alcohol or tobacco inside schools and within a 200-metre radius is strictly prohibited.


31.2. Maximum Sanction: Violation of this rule, or anything more serious such as drug use, results in immediate expulsion of the team and total loss of the deposit.


31.3. Respect for Staff: Disrespect towards school staff implies loss of the deposit.


CLAUSE 32 – CONDUCT OF FAMILIES AND FANS

32.1. Vicarious Responsibility: The team is responsible for the conduct of its fans.


32.2. Match Sanction: The referee has the power to terminate the match and award a defeat to the team whose fans demonstrate violent or abusive behaviour.


32.3. Deposit Loss: Incidents with fans result in the automatic loss of the security deposit.


CLAUSE 33 – INSURANCE AND WAIVER OF LIABILITY

33.1. Obligation: IberCup does not have group insurance. All participants must have personal/sports insurance.


33.2. Theft: The organisation is not responsible for theft, robbery, or loss of belongings (money, electronics, equipment) in accommodations, transport, or sports complexes.


33.3. Medical Assistance: Hospital invoices sent to IberCup will be redirected to the club with a €50 administrative fee.


CHAPTER VIII – SPORTS LOGISTICS AND INFRASTRUCTURE

CLAUSE 34 – WATER SUPPLY

There will be water points at the pitches. Filling and managing bottles is the exclusive responsibility of the teams.

CLAUSE 35 – CHANGING ROOMS AND HYGIENE

• 35.1. Rotating System: Changing rooms operate on a quick rotation basis for changing clothes only.

• 35.2. Prohibition of Showers: Showering at the sports complexes is prohibited. Teams must shower at their accommodation.

• 35.3. Readiness: Teams must arrive at the pitches already properly equipped for the match.


CLAUSE 36 – SECURITY AT PITCHES (LOCKERS)

36.1. Absence of Lockers: There are no secure locations to store belongings in the changing rooms.


36.2. Storage of Goods: Backpacks and belongings must be taken to the substitutes' bench. The organisation is not responsible for damage or theft at the bench.


CLAUSE 37 – MEAL TIMES

37.1. Rigour: Teams may lose the right to a meal if they arrive outside the scheduled time.


37.2. Early Matches: For early morning matches, the team must request a "picnic box" from the accommodation the day before. IberCup does not manage breakfast times outside the standard.


CLAUSE 38 – EXCLUSION FROM DRAW AND MATCHES

38.1. Draw: Teams with outstanding debts are not included in the match schedule draw.


38.2. 30-Day Rule: Teams with outstanding balances 30 days before the tournament are definitively excluded from the competition.


CHAPTER IX – FINAL PROVISIONS

CLAUSE 39 – LAST-MINUTE BLOCKS (ARRIVAL PROTOCOL)

Should the team arrive with residual debts, immediate blocks apply until settled in cash/card:

• No boarding of Airport Transfers.

• No authorisation for Hotel/Accommodation Check-in.

• No delivery of match materials.


CLAUSE 40 – IMAGE RIGHTS

Registration implies the express, definitive, free, and irrevocable authorisation to use the participants' image and voice in promotional materials, videos, live streaming, and television broadcasts of the event, waiving any related rights.

CLAUSE 41 – PERSONAL DATA

Data collected is intended for the organisation of the event and complies with the GDPR.

CLAUSE 42 – GENERAL PACKAGE EXCLUSIONS

It is declared that the base package DOES NOT INCLUDE: Personal extras (minibar/laundry), Airport Transport (unless contracted), Match Transport (if outside the official network), Sports Insurance, Guides, and Tourist Taxes.

CLAUSE 43 – PARTNERS AND THIRD PARTIES

The organisation assumes no responsibility for services contracted directly by teams from external partners (agencies, tours) suggested by the tournament.

CLAUSE 44 – SEVERABILITY CLAUSE

The invalidity of any of the clauses does not imply the invalidity of the remainder of the contract.

CLAUSE 45 – JURISDICTION AND APPLICABLE LAW

For the resolution of disputes, the parties choose the jurisdiction of the District of the organisation's headquarters (Lisbon/Portugal), expressly waiving any other.